Key Metrics: 

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• 20% of teams graduate from flex workspaces to a full-time, leased office space
• $30,000 is average amount that a Flexday team spends on various flex workspaces while they incubate into a full-time office lease
• Flexday was able to act as a booking tool for flex workspaces for over a year, while also providing Tactable with a way to find a full-time office to meet their specific commitment needs once they were ready to do so

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Situation

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Tactable, a fast-growing technology company out of Toronto, was an early Flexday customer. With a team of four employees, they were using Flexday to book daypasses at coworking locations across the city. Eventually, Tactable would book private offices, meeting rooms and Flexday Suites, making use of the majority of products available on the Flexday platform. After around 18 months, the team started to grow substantially, and the wants and needs of their employees and leadership team were starting to take them into 2-3 days in a workspace each week. With that, they leaned on Flexday to put together a solution that would satisfy their workspace needs and ensure the team was together all the time. 

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Solution

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After canvassing the leadership team and employees, it was clear that a full-time office space would be required by Tactable. At the time, traditional office spaces were not leasing as quickly due to companies choosing to work remotely and give up their office spaces. With Flexday’s network of landlord and coworking partners, we were able to put together a customized mix of space and commitment term options for the Tactable leadership team to look at. Landlords made some of their fully-furnished, traditional offices available for short-term commitments, and this was financially feasible for Tactable so they decided to embark on their first full-time office space search. 

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Results

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After reviewing dozens of workspace options and visiting a handful, we were able to narrow the options down to two. One option was within a coworking space - a team suite for up to 15 people; the other was a traditional office space with one of Canada’s largest commercial real estate companies. The traditional office space provided an ideal setup, with multiple breakout spaces, a large workstation area, and a terrific location across the street from St. Lawrence Market in the heart of Downtown Toronto. Through working with the landlord, Tactable was able to secure their new HQ and provide a full-time office to all employees, on a short-term commitment so they could measure satisfaction and ensure optimal space utilization. Since moving in, Tactable has added to their team and to their office space foot-print, growing within the building.

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